CSR Policy

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PRS Hospital Private Limited, (hereinafter described as “the Company”) since its inception has seen itself as a corporate citizen responsible to the society and has pioneered in undertaking activities which promote various social and charitable objectives. While focusing on the overall economic development of the State through the process of healthcare, the Company intends to consistently contribute to the cause of improving the quality of life of its employees, the community and the society at large.

In order to carry out the charitable activities in a structured manner and to streamline and provide more focus and direction to the activities undertaken by the Company in its sphere, it had formulated a policy on Corporate Social Responsibility (hereinafter described as “the Policy”). This policy has been prepared in line with the requirements of the Companies Act, 2013 (hereinafter described as “the Act”).

Vision & Mission
  • Create a healthy society by extending compassionate and caring hands to the weaker sections and thereby ensure socio-economic development of the Society.
  • Offer comprehensive and integrated health care services to the Community.
  • To create awareness among the society about the importance of healthcare management by conducting medical camps, awareness campaign etc.
  • To develop the quality of life of manpower through research & development.
Implementation Strategy

Engagement Model- PRS Hospital is committed towards improving the lives of India's most marginalized and vulnerable communities with special emphasis to Kerala & Trivandrum.

  • Direct Engagement: The Company to have a direct engagement strategy- most initiatives to be conceptualized and executed directly through a team of professionals.
  • Partnerships or through implementing agencies: In addition to direct engagement, in specific cases, to partner with other organizations/ companies or implementing agencies that have the technical expertise, experience and eligibility under the Act & Rules to undertake various programmes in the identified core focus areas of operation, to improve our outcomes.
Focus Areas of Engagement:

The Company has identified 6 focus areas:

Action plan or Objectives:
    • Providing Scholarship to deserving & economically weak students.
    • Infrastructure Development for Government schools, primary schools, anganwadis etc.
    • Providing free or concessional medical services to deserving persons by focusing on weaker sections of the Society.
    • Proving medical equipments & aids free of cost to the needy.
    • Reimbursement of healthcare related bills of deserving cases to other hospitals & labs.
    • Provide medical facilities to the passengers who are availing of the public transportation facilities by establishing medical center at respective places.
    • Promote preventive healthcare through awareness campaigns in rural as well as urban areas.
    • Provide free treatment including emergency care, ambulance support, consultation, investigation and pharmacy at identified locations and camps for the benefit of marginalized and disadvantaged making quality healthcare available and affordable to all.
    • Setting up educational institutions, improving infrastructure of the existing institutes and providing scholarships to deserving students and promoting research activities in the field of healthcare.
    • Empowering underprivileged and children in need of special care.
    • Providing financial assistance to underprivileged or handicap or elderly people.
    • Projects covering environment sustainability, ecological balance, animal welfare, agroforestry, and conservation of natural resources.
    • Establishing gender equality and woman empowerment.
    • Construction of houses for the deserving people.
    • Providing food & making available food grain & other essential commodity kits to the weaker sections of the society.
    • Implement schemes and projects having social importance and to carry out social welfare programs for the benefit of the general public.
    • Relief Support for supporting communities affected by Disasters & pandemic.
    • Projects promoting Indian Art, culture, heritage, and environment.
    • Projects promoting Indian sports and athletes.
    • To associate with various NGOs and movements which are meeting the criteria of Section 135 of the Companies Act, 2013.

The Board may amend the CSR Policy as may be required from time to time.

CSR Budget:
  • The Board shall ensure that in each Financial Year, the Company Spends at least 2% of the average net profit made during the 3 immediately preceding Financial Years.
  • In case at least 2% of average net profit of the last 3 financial years are not spent in a financial year, reasons for the same to be specified in the Board’s report.
  • In case of any surplus arising out of CSR Projects the same shall not form part of business profits of the Company.
  • The Company may collaborate or pool resources with other Companies (its group Companies/ Firms) to undertake CSR activities.
Roles and Responsibilities

The Board of Directors of the Company will be responsible for:

  • Approval of CSR Policy of the Company
  • Disclosing the Content of the policy in its report and place the policy on the Company’s website in such a manner as prescribed under Section 135 of the Companies Act, 2013 read with CSR Rules.
  • Ensuring that the Company spends in every financial year at least 2% of the average net profits of the Company made during the 3 immediately preceding financial years in pursuance of the policy.
  • Ensuring that the Company gives preference to the local areas around its operations for spending the amount earmarked for CSR Project.
  • Ensuring that it specifies the reasons in its report for not spending the earmarked amount in case the company fails to spend the amount.
  • The Board of a company shall satisfy itself that the funds so disbursed have been utilized for the purposes and in the manner as approved by it and the Chief Financial Officer or the person responsible for financial management shall certify to the effect.
  • In case of ongoing project, the Board of a Company shall monitor the implementation of the project with reference to the approved timelines and year-wise allocation and shall be competent to make modifications, if any, for smooth implementation of the project within the overall permissible time period.
Composition of CSR Committee
# Name Category CSR Committee
1 Mr. Murugan Ratnaswamy Chairman & Managing Director Chairman
2 Dr. Thiruvarian Meenashipuram Subramanian Whole-time Director Member
3 Dr. Anandam Ratnaswamy Whole-time Director Member
Powers and responsibilities of the CSR Committee include:

Formulate and recommend to the Board, a CSR Policy which shall indicate the activities to be undertaken, as specified in Schedule VII of the Companies Act, 2013.

  • The Committee is a sub-committee constituted to evaluate the merits of the Projects submitted to it and approve it for further implementation.
  • To submit a detailed budget for achieving the objectives mentioned in the clause above.
  • Monitor the CSR policy and objectives on a regular basis.
  • The committee shall report to the Board about the details of CSR activities on a quarterly basis.
  • Approve projects/activities of value which are within the ambit of Schedule VII.
  • Co-opt any individual to the CSR Committee who is having expertise in the areas of Social Service.
  • The quorum for the Committee shall be 2 (two) and the meeting shall be convened by the Chairman of the Committee on periodic intervals or as and when required.
Selection & Monitoring of Activities:

The representatives/ professionals involved in the Company or such other entity will evaluate proposals received under the Companies focus areas and projects will be prioritized by assessing their impact. The representatives/ professionals or such other entity will then forward its recommendations to the CSR Committee. The CSR Committee & or Board will deliberate on the proposals and approve proposals for implementation at its discretion.

The representatives of the Company and/or professionals or such other entity will collaborate with stakeholders to monitor the status of each project and will report its findings to the CSR Committee periodically or as and when required. The Monitoring process adopted by the Company may include obtaining of reports of different kind, self- declaration, On-site visit, etc.

Annual Action Plan:

All the guiding principles as required to be followed for implementing and monitoring the CSR Activities shall also be followed while formulating the Annual Action Plan. The Annual Action plan shall be simple, action oriented, measurable, relevant and time bound.

Budget Monitoring:

The Company will establish an accounting system to ensure project wise accounting of CSR Spend and it will be monitored by a person in charge of Finance.

Reporting Framework
  • The CSR Committee will monitor the progress of CSR Projects and CSR spend and report to the Board of Directors on a quarterly basis.
  • The Company will report CSR performance in its annual report as per the structure and format prescribed in the notified CSR Rules.
  • The Finance Manager or person in charge of Finance shall certify that the funds so disbursed have been utilized for the purposes.
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